Skip to content
Home » How Much Food to Order For Catering

How Much Food to Order For Catering

how much catering food to order

When planning a special event, one of the most important considerations is how much food to order for catering. Whether it’s a corporate luncheon, a wedding reception, or a holiday party, it’s important to get the food quantities right in order to ensure that your guests have plenty to eat without you ordering too much and having a lot of leftovers.

You may also need to know how much to tip on catering orders if you plan on getting it delivered or are even picking it up from a local restaurant.

How Do You Determine Portion Sizes for Catering An Event?

When it comes to catering an event, one of the most important factors to consider is portion size. Not only do you want to make sure that each guest is well-fed, but you also don’t want to end up with a bunch of leftovers. So, how do you determine the right portion sizes for catering an event? Here are a few tips to help you get it right.

Consider the Type of Event

The type of event that you’re catering will have a big impact on how much food you need to provide. For a cocktail hour, for example, you’ll want to provide small bites and finger foods that can be consumed in just a few bites. For a sit-down dinner, on the other hand, you’ll want to provide larger portions that can be enjoyed throughout the meal.

Estimate the Number of Guests

The number of guests at the event will also determine how much food you need to provide. As a general rule of thumb, you should plan on providing about one pound of food per person. This should include both the main course and side dishes.

If you’re unsure of the exact number of guests, you should plan on preparing enough food for at least 10% more than the estimated guest count.

You’ll also want to know do caterers typically provide plates and silverware for your event so you know if you need to get them from somewhere else or not.

How Do You Calculate Food Per Person

When hosting a dinner party or other large gathering, one of the most important things to consider is how much food you will need to serve. Knowing exactly how much food to provide for all of your guests is essential for ensuring everyone is well fed, without having too much food left over. Calculating food per person is the key to success.

The first step in calculating food per person is to determine the number of guests you will have. This will help you determine how much of each dish you will need to serve. For example, if you are expecting 10 guests, you will need enough food to serve each guest one full portion.

Calculate the Portion Sizes

Once you’ve determined the number of guests and the type of dishes you’re serving, you can start calculating the portion sizes. As a general rule, you should plan on serving 2 ounces of protein per person, 1/2 cup of grains or starchy vegetables per person, and 1/2 cup of non-starchy vegetables per person. If you’re serving a salad, you should plan on providing 2-3 ounces of salad greens per person.

What Does a Typical Catering Tray Feed?

For an average-sized tray, you can expect to get around two to three entrees, two to three side dishes, and a couple of desserts. If you’re looking to feed a larger group, you can always opt for a larger tray or multiple smaller trays. Keep in mind, however, that the more food you get, the more expensive your overall catering bill will be.

When it comes to the types of food you can get on a catering tray, the possibilities are nearly endless. Most catering companies offer a wide range of options, from classic comfort food like macaroni and cheese to more exotic fare like sushi or kebabs. If you have a specific menu in mind, make sure to discuss it with your caterer ahead of time so they can provide you with the best possible selection.

It’s Best To Plan For More

When it comes to catering for events, it is always important to plan for more than you think you will need. This is especially true for larger events, such as weddings, corporate events, or large family gatherings.

Having extra food on hand is essential for any event. No one wants to run out of food and leave guests feeling hungry. This can be a major embarrassment, and it can put a damper on the entire event. Plus, simply knowing how to reheat catering trays will make it easier to deal with your leftovers.


By following these tips, you can easily determine the portion sizes for catering an event. Just remember to estimate the number of guests, choose the right dishes, consider dietary restrictions, calculate the portion sizes, and plan for leftovers. With these tips, you’ll be sure to provide enough food for everyone at the event without wasting any food.

Frequently Asked Questions About How Much to Order For Catering

How do you calculate food portions for catering?

A good guideline is 1 serving of food per person per hour. Be sure to bring minimum 1 piece per person per kind offered. 4 to 6 pieces per person when prepping for a meal/long term event. 4 to 6 pieces per person per hour when appetizers are the meal or only thing being served.

How much food do I need for 50 guests?

The most common or well-known is the One Pound Rule. Provide one pound of food for each guest attending (this is not including the drinks or dessert). Though you will need to calculate time into this as well.

How do I figure out how much food I need for a buffet?

Each adult attending typically eats 1 pound of food; children eat around 1/2 pound of food. The more options of food there is, the less you need of each; you can decrease the main course portion sizes by 1 to 2 ounces if served buffet style. Guests will always eat (and drink) — more at evening events than during the day.

Leave a Reply

Your email address will not be published. Required fields are marked *